Privacy Policy

Privacy Policy

Last Updated: June 2026

Introduction

Velvet Ledger Solutions is committed to protecting your privacy and handling your personal information responsibly and transparently.

This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, contact us, or use our services.

Who We Are

Velvet Ledger Solutions is a sole trader bookkeeping business operated by Ami Birch and based in Bedfordshire, United Kingdom.

For any questions regarding this Privacy Policy or your personal data, please contact:

Email: hello@velvetledgersolutions.co.uk

Information We Collect

We may collect and process the following information:

Name

Email address

Telephone number

Business information

Information submitted through contact forms

Information provided during client onboarding

Identification documents where required by law

Website usage information and analytics data

How We Use Your Information

We use personal information to:

Respond to enquiries

Provide bookkeeping services

Complete client onboarding procedures

Meet legal and regulatory obligations

Improve our website and services

Communicate with clients and prospective clients

Legal Basis for Processing

We process personal data under one or more of the following lawful bases:

Consent

Contractual necessity

Legal obligation

Legitimate business interests

Data Security

We take reasonable technical and organisational measures to protect personal information from unauthorised access, disclosure, alteration or loss.

Data Retention

Personal information is retained only for as long as necessary to fulfil the purposes for which it was collected and to meet legal, regulatory and professional requirements.

Third-Party Services

We may use trusted third-party providers to support our business operations, including:

Website hosting providers

Email service providers

Cloud storage providers

Client onboarding platforms

Bookkeeping software providers

These providers process information only where necessary and are expected to maintain appropriate security standards.

Your Rights

Under UK data protection legislation, you may have the right to:

Access your personal information

Request correction of inaccurate information

Request deletion of information where appropriate

Restrict or object to processing

Request transfer of your information

Withdraw consent where processing is based on consent

Cookies

This website may use cookies and similar technologies to improve functionality and analyse website usage.

You can control cookie settings through your browser preferences.

Contact

If you have any questions about this Privacy Policy or how your information is handled, please contact:

Velvet Ledger Solutions
Bedfordshire, United Kingdom
hello@velvetledgersolutions.co.uk

Changes to This Policy

This Privacy Policy may be updated from time to time. Any changes will be published on this page.